Regular Meeting

June 7, 2005


The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, June 7, 2005 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. Mayor Tink Rector called the meeting to order at 7:01 p.m.


Mayor: Tink Rector  Trustees Present: Gary Lavoie, Russell Ness, Tami Stoumbaugh (7:14 p.m.), Dutch Venter, Melvin Wood

Staff Present: Patti Owens, Town Clerk


TRUSTEE NESS MOVED, TRUSTEE WOOD SECONDED to approve the agenda with the addition of Resolution 05-05 and Building Permit to New Business. The motion carried.


TRUSTEE WOOD MOVED, TRUSTEE LAVOIE SECONDED to approve the May 3, 2005 regular meeting minutes. The motion carried.


Wendy Wood asked if any action had been taken regarding dangerous buildings in Town. The Board responded that a resolution would be passed to get the process underway.


Water & Sewer


The Town Clerk reported water usage for the month of May, 2005 was 2,255,100 gallons. The sewer flow meter recorded readings of 35,769 gallons of flow per day in May.

-Sewer Project

Three crews are currently working on the sewer project: one at the wastewater treatment plant; one at the lift station at Ivy Street; and one in the alley between 4th and 5th Ave. from Aspen to Vine Streets.

Town Clerk

The Town Clerk presented information from Attorney Stan Kimble regarding his response from Arapahoe County Sheriff's Department about clarification of services provided in the law enforcement agreement. The Town Clerk will contact Under Sheriff Mark Campbell to schedule a work session.

An amendment has been made to the CDBG curb and gutter project. The Town is waiting on a Notice to Proceed from Arapahoe County for that project as well as the paving project.

Jeremy Eastwood has been employed as the summer maintenance employee. Another part-time employee may be hired during the installation of curb and gutter.

The Town's annual audit will be conducted by Johnson, Holscher, and Co. the week of June 13.

The Town has received initial funding for the drainage study. The project engineer, Bayer and Associates, is working with DRCOG on details of the project.


TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve the payment of the bills. Voting was as follows:  YES: Lavoie, Ness, Rector, Venter, Wood  NO: None  ABSTAIN: None  ABSENT: Haight, Stoumbaugh

The Mayor declared the motion carried.

Trustee Stoumbaugh arrived at 7:14 p.m.


Kunkel Development

The Board read the GMS, Inc. Development Submittal Plan Review on Glenn Kunkel's property. Kunkel will submit detailed construction plans for further review.

Kunkel asked that gravel be placed on Fifth Ave. so that trucks may use that as an access to his property rather than other busier Town streets.

Trustee Lavoie stated that a few years ago a pipe had been inserted in the existing WPA ditch for drainage from the gas remediation project and should be taken into consideration if the ditch is to be relocated.

Sewer Rate Adjustment

At the May 3, 2005 meeting, Mike Geesen asked the Board if they would consider lowering his monthly water usage average on which his sewer billing is based. Geesen stated the three months on which the average is based, December, January, and February, are the months he waters 80-130 cows, water that does not go through the Town's sewer system.

The Board reviewed correspondence from Town Attorney Stan Kimble addressing the matter.

TRUSTEE STOUMBAUGH MOVED that Mike and Brenda Geesen's sewer rate be based on an average rate of 5,000 gallons per month with the agreement they will install a private meter and after determining the exact usage for water used for cows, be charged a bulk rate of $2.90/1,000 gallons on that water plus the usual rates on the water and sewer for the household. Trustee Stoumbaugh withdrew her motion.

After considerable discussion, the Board tabled the issue until the July 5, 2005 meeting.

Christmas Decorations

The Deer Trail Jockeyettes were not in attendance to discuss this issue.


Special Events Permit

TRUSTEE LAVOIE MOVED, TRUSTEE NESS SECONDED to approve the Elks' special events permit for Saturday, July 30 and Saturday, September 3. Trustee Wood abstained from voting. The motion carried.

Liquor License Renewal

TRUSTEE LAVOIE MOVED, TRUSTEE VENTER SECONDED to approve the liquor license renewal for Deer Trail 66. The motion carried.

Resolution 05-04

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to adopt Resolution 05-04 determining and finding that certain parcels of real property located within the Town of Deer Trail, are dangerous buildings due to their abandoned and dilapidated condition. Voting was as follows:  YES: Ness, Rector, Stoumbaugh, Venter, Wood, Lavoie  NO: None  ABSTAIN: None  ABSENT: Haight

The Mayor declared the motion carried.

Wastewater Project Pay Request

TRUSTEE NESS MOVED, TRUSTEE WOOD SECONDED to approve Draw Request #6 in the amount of $190,790.26. Voting was as follows:  YES: Rector, Stoumbaugh, Venter, Wood, Lavoie, Ness  NO: None  ABSTAIN: None  ABSENT: Haight

The Mayor declared the motion carried.

Resolution 05-05

Information was presented to the Board regarding two contracts with IREA for the sewer project for installation of electricity at the lift station and the sewer lagoon.

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH moved to approve Resolution 05-05 approving two contracts with IREA and authorizing the execution of the contracts. Voting was as follows:  YES: Stoumbaugh, Venter, Wood, Lavoie, Ness, Rector  NO: None  ABSTAIN: None  ABSENT: Haight

The Mayor declared the motion carried.

Building Permit

TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to approve the building permit at 535 Fifth Ave. upon receipt of all fees. The motion carried.


Trustee Ness thanked Mayor Rector and Trustee Lavoie for their help with Town Clean-Up Day. Ness stated that it had been four months since he had requested street signs to be erected and it had not yet been done.

Trustee Ness requested the trees in the WPA ditch be removed. Trustee Lavoie requested that the gate in the WPA ditch at Fifth Avenue and Ivy Street be cleaned out.

Trustee Stoumbaugh asked if mosquito spraying had begun yet. The Maintenance Man sprayed on Friday, May 20. Trustee Lavoie asked if a spraying schedule had been set up.

Trustee Lavoie asked if the J & F Trailer Park should be given a time limit in which to fix the water problems in the park.

Trustee Venter asked about the drainage problem at Third Avenue and Fir Street. Mayor Rector responded that he had been in contact with the Jockey Club for their permission to lower the culvert at that location and hadn't received a response. Trustee Venter, a member of the Jockey Club, told Mayor Rector to proceed with the project.


TRUSTEE STOUMBAUGH MOVED, TRUSTEE NESS SECONDED to adjourn the meeting. The motion carried.

The regular meeting was adjourned at 8:37 p.m.


Beryl H. Rector, Mayor



Patti K. Owens, Town Clerk