TOWN OF DEER TRAIL, COLORADO

BOARD OF TRUSTEES

Regular Meeting

January 6, 2004

CALL TO ORDER

The Board of Trustees of the Town of Deer Trail met in regular session on January 6, 2004 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. The meeting was called to order by Mayor Tink Rector at 7:00 p.m.

ROLL CALL

Mayor: Tink Rector  Trustees Present: Ralph Haight, Gary Lavoie, Russell Ness, Tami Stoumbaugh, Dutch Venter, Melvin Wood

Staff Present: Patti Owens, Town Clerk

Public Present: Bob Sanger, Anne Culver, Jeff Hutt, Ron Schaffer

APPROVAL OF AGENDA

Trustee Lavoie added an agenda item to new business: Donation to The Corner (for electricity).

TRUSTEE WOOD MOVED, TRUSTEE STOUMBAUGH SECONDED to approve the agenda with an addition to new business. The motion carried.

APPROVAL OF THE MINUTES

TRUSTEE LAVOIE MOVED, TRUSTEE HAIGHT SECONDED to approve the December 9, 2003 regular meeting minutes with a correction. The motion carried.

PUBLIC PARTICIPATION

No one in attendance had comments.

REPORTS

Water & Sewer

-Readings

The Town Clerk reported water usage for the month of December, 2003 was 1,266,800. The average sewer flow for December was 35,507 gallons per day.

Financial

No financial report was available.

Safety Committee

The Safety Committee had nothing to report.

CDBG Grant

The Town Clerk reported submission of a grant application for $10,000 to finish paving Date St. between First and Second Avenues. The Town submitted an additional $73,000 application for paving on Second Avenue. Grant awards will be announced in March, 2004.

GMS, Inc. Sewer Project

The Town Clerk reported that surveyors from GMS, Inc. were nearly done surveying for the upcoming sewer project. She has also been in contact with Linda Sundine from Rural Development concerning grant/loan monies and with a representative from Rural Community Assistance Corporation who will help set new sewer rates.

TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to authorize the Mayor to sign any necessary paperwork regarding the sewer project at his discretion without further Board approval. Voting was as follows:  YES: Haight, Lavoie, Ness, Rector, Stoumbaugh, Venter, Wood  NO: None   ABSTAIN: None  ABSENT: None  The Mayor declared the motion carried.

APPROVAL AND PAYMENT OF BILLS

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve the payment of the bills. Voting was as follows:  YES: Lavoie, Ness, Rector, Stoumbaugh, Venter, Wood  NO: None  ABSTAIN: Haight  ABSENT: None  The Mayor declared the motion carried.

UNFINISHED BUSINESS

Carter Annexation

The Town Clerk presented the Board with a Petition for Annexation from Steve and Kathy Carter.

The Board discussed the Annexation Agreement drawn up by the Town Attorney.

TRUSTEE WOOD MOVED, TRUSTEE LAVOIE SECONDED that the Carters sign over their water rights at the time of annexation. Voting was as follows:  YES: Ness, Rector, Stoumbaugh, Venter, Wood, Haight, Lavoie  NO: None  ABSTAIN: None  ABSENT: None  The Mayor declared the motion carried.

TRUSTEE HAIGHT MOVED, TRUSTEE LAVOIE SECONDED the Town reserve the right to require dedications for public rights-of-ways and easements in the Carter Annexation. Voting was as follows:  YES: Rector, Stoumbaugh, Venter, Wood, Haight, Lavoie, Ness  NO: None  ABSTAIN: None  ABSENT: None  The Mayor declared the motion carried.

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED the cash-in-lieu dedication of 6% actual value be based on a property value of $6,000, making the Carter's dedication $360. Voting was as follows:  YES: Stoumbaugh, Venter, Wood, Haight, Lavoie, Ness, Rector  NO: None

ABSTAIN: None  ABSENT: None  The Mayor declared the motion carried.

TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to adopt Resolution 03-07 finding substantial compliance for an annexation petition filed with the Town, for property known as the Carter Annexation to the Town of Deer Trail, and setting a public hearing for Tuesday, March 2, 2004 at 7:00 p.m. Voting was as follows:  YES: Venter, Wood, Haight, Lavoie, Ness, Rector, Stoumbaugh  NO: None  ABSTAIN: None  ABSENT: None  The Mayor declared the motion carried.

Sales Tax

TRUSTEE NESS MOVED, TRUSTEE STOUMBAUGH SECONDED to schedule a sales tax work study session on Tuesday, Jan. 20 at 7:00 p.m. The motion carried.

NEW BUSINESS

Employee Raises

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to go into executive session for discussion of a personnel matter under C.R.S. §24-6-402(2)(f) and not involving: any specific employees who have requested discussion of the matter in open session; any member of this body or any elected official; the appointment of any person to fill an office of this body or of an elected official; or personnel policies that do not require the discussion of matters personal to particular employees. Voting was as follows:  YES: Wood, Haight, Lavoie, Ness, Rector,  Stoumbaugh, Venter  NO: None  ABSTAIN: None  ABSENT: None  The Board went into executive session at 7:40 p.m.

The meeting reconvened at 8:09 p.m.

TRUSTEE HAIGHT MOVED, TRUSTEE NESS SECONDED to increase the maintenance man's wage to $14.00/hr. and the Town Clerk's to $12.50/hr. Voting was as follows:  YES: Haight  NO: Lavoie, Ness, Rector, Stoumbaugh, Venter, Wood  ABSENT: None  ABSTAIN: None  The Mayor declared the motion defeated.

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to increase the maintenance man's wage by 5%, bringing it to $13.90. Voting was as follows:  YES: Lavoie, Ness, Rector,  Stoumbaugh, Wood  NO: Venter, Haight  ABSENT: None  ABSTAIN: None  The Mayor declared the motion carried.

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to increase the Town Clerk's wage by 10%, bringing it to $12.70/hr. Voting was as follows:  YES: Rector, Stoumbaugh, Wood, Lavoie  NO: Ness, Venter, Haight  ABSENT: None  ABSTAIN: None  The Mayor declared the motion carried.

Locator Repair

TRUSTEE HAIGHT MOVED, TRUSTEE STOUMBAUGH SECONDED to repair the magnetic locater at a cost not to exceed $320. Voting was as follows:  YES: Rector, Stoumbaugh, Venter, Wood, Haight, Lavoie, Ness  NO: None  ABSTAIN: None  ABSENT: None  The Mayor declared the motion carried.

Designation for Public Notices

TRUSTEE LAVOIE MOVED, TRUSTEE NESS SECONDED to designate the Town Hall, the Post Office, and The Corner as places to post public notices. The motion carried.

Donation to The Corner

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED to donate $50 to The Corner for use of their electricity for the Town's Christmas decoration. Voting was as follows:  YES: Stoumbaugh, Venter, Wood, Haight, Lavoie, Ness, Rector  NO: None  ABSTAIN: None  ABSENT: None  The Mayor declared the motion carried.

CORRESPONDENCE

The Board received a thank you from the Elks for the Christmas Party donation.

Tri-County Health thanked the Town for its help in the fight against West Nile Virus.

Trustee Venter asked that the plowed snow be removed from street gutters.

ADJOURNMENT

TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to adjourn the meeting. The motion carried.

The regular meeting was adjourned at 8:20 p.m.

______________________________

Beryl H. Rector, Mayor

ATTEST

__  __________________________

Patti K. Owens, Town Clerk