Special Meeting

January 20, 2005



The Board of Trustees of the Town of Deer Trail met in special session on Thursday, January 20, 2005 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado. Mayor Tink Rector called the meeting to order at 6:37 p.m.

The purpose of the meeting was to discuss the Arapahoe County Open Space Grant and the new sewer rate charge system.


Mayor: Tink Rector  Trustees Present: Ralph Haight, Gary Lavoie, Russell Ness, Tami Stoumbaugh, Dutch Venter

Staff Present: Patti Owens, Town Clerk; Randy Eldringhoff, Maintenance


This item was tabled to the February 1, 2005 regular meeting.


Bill Hogrewe from Rural Community Assistance Corporation attended the meeting.

Commercial rates were discussed including rates for restaurants, bars, beauty salons, meat processing plants, car washes, photo processors, and the school. Grease traps and food grinders were discussed. The Town's current wastewater ordinance allows for a surcharge for users with BODs over 242 mg/l. Sampling at various businesses was discussed.

The differences between a proportional rate charge system and flat rate charge system were reviewed.

TRUSTEE HAIGHT MOVED, TRUSTEE LAVOIE SECONDED to use a proportional rate charge system based on customer water usage from January, February, and December, 2004, after fine-tuning budget numbers to come up with the exact rate. Voting was as follows:  YES: Haight, Lavoie, Rector, Stoumbaugh  NO: Ness, Venter  ABSTAIN: None  ABSENT: Wood

The Mayor declared the motion carried.

Hogrewe told the Board they should consider repair and replacement schedules in future budgets.

TRUSTEE LAVOIE SECONDED, TRUSTEE STOUMBAUGH SECONDED to take a five-minute break at 8:28 p.m. The motion carried.

The meeting was reconvened at 8:40 p.m.

TRUSTEE LAVOIE MOVED that the rate increase be implemented on March 1, 2005, using the available budget figures. The motion was not seconded. The motion died.

TRUSTEE LAVOIE MOVED, TRUSTEE STOUMBAUGH SECONDED that the new billing system be implemented on April 1, 2005 based on a $12.04 basic plus $3.25/1,000 gallon water usage fee based on the low-usage months of December, January, and February. Voting was as follows:  YES: Lavoie, Ness, Rector  NO: Stoumbaugh, Venter, Haight  ABSTAIN: None  ABSENT: Wood

The vote was a tie. The motion was lost.

The Board determined that more research needs to be done before a rate increase can be implemented. Bill Hogrewe will meet with the Board at a work study session on Tuesday, March 1 at 6:30 p.m. before the regular meeting of the Board of Trustees.

TRUSTEE LAVOIE MOVED, TRUSTEE NESS MOVED to increase water and sewer taps to $3,500 each in an emergency ordinance to be placed before the Board on Tuesday, February 1, 2005. Voting was as follows:  YES: Ness, Rector, Stoumbaugh, Lavoie  NO: Venter, Haight  ABSTAIN: None  ABSENT: Wood

The Mayor declared the motion carried.


TRUSTEE LAVOIE MOVED, TRUSTEE VENTER SECONDED to adjourn the meeting. The motion carried.

The special meeting was adjourned at 8:55 p.m.


Beryl H. Rector, Mayor



Patti K. Owens, Town Clerk