TOWN OF DEER TRAIL, COLORADO BOARD OF TRUSTEES Regular Meeting August 9, 2005
CALL TO ORDER The Board of Trustees of the Town of Deer Trail met in regular session on Tuesday, August 9, 2005 at the Town Hall, 555 Second Avenue, Deer Trail, Colorado with Mayor Pro Tem Tami Stoumbaugh presiding. This is a continuation of the Tuesday, August 2, 2005 regular meeting. ROLL CALL Mayor Pro Tem: Tami Stoumbaugh Trustees Present: Gary Lavoie, Russell Ness, Dutch Venter, Melvin Wood Staff Present: Patti Owens, Town Clerk; Randy Eldringhoff, Maintenance APPROVAL OF AGENDA TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to approve the agenda. The motion carried. APPROVAL OF THE MINUTES
TRUSTEE WOOD MOVED, TRUSTEE LAVOIE SECONDED to approve the July 5, 2005 regular meeting minutes. The motion carried. PUBLIC PARTICIPATION No one in attendance had comments. REPORTS
Water & Sewer -Readings The Town Clerk reported water usage for the month of July, 2005 was 4,291,000 gallons. The sewer flow meter recorded readings of 36,582 gallons of flow per day in July. East Well Pump Replacement TRUSTEE NESS MOVED, TRUSTEE LAVOIE SECONDED to accept the bid of Hamacher Well Works in the amount of $4,964.67 to replace the pump in the East Well. Voting was as follows: YES: Lavoie, Ness, Stoumbaugh, Venter, Wood NO: None ABSTAIN: None ABSENT: None The Mayor Pro Tem declared the motion carried Town Clerk's Report The Town Clerk had no report. APPROVAL AND PAYMENT OF BILLS TRUSTEE NESS MOVED, TRUSTEE LAVOIE SECONDED to approve the payment of the bills. Voting was as follows: YES: Ness, Stoumbaugh, Venter, Wood Lavoie NO: None ABSTAIN: None ABSENT: None The Mayor Pro Tem declared the motion carried.
UNFINISHED BUSINESS
Trustee Appointment Three citizens submitted letters of interest to fill the Trustee position vacated by Ralph Haight: David Boyd, James Johnson, and David Norris. TRUSTEE NESS MOVED, TRUSTEE STOUMBAUGH SECONDED to appoint David Norris as Trustee. Voting was as follows: YES: Venter, Ness NO: Stoumbaugh, Wood, Lavoie ABSTAIN: None ABSENT: None The Mayor Pro Tem declared the motion defeated. TRUSTEE LAVOIE MOVED, TRUSTEE VENTER SECONDED to appoint James Johnson as Trustee. Voting was as follows: YES: Venter, Wood, Lavoie, Ness, Stoumbaugh NO: None ABSTAIN: None ABSENT: None The Mayor Pro Tem declared the motion carried. Trustee Johnson was sworn in. The remaining Board vacancy will be advertised in the local papers for two weeks. Letters from the two citizens not chosen at this meeting will be reconsidered. CDBG Asphalt Paving Project
TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to accept the bid of $85,952.00 from Colorado Asphalt Services for the 2005 CDBG Asphalt Paving Project. Voting was as follows: YES: Wood, Johnson, Lavoie, Ness, Stoumbaugh, Venter NO: None ABSTAIN: None ABSENT: None The Mayor Pro Tem declared the motion carried. Since the passing of Mayor Rector, the Town is unable to do the necessary street preparation for paving. Colorado Asphalt Services offered to do the street preparation work at cost. Arapahoe County has offered unused Community Development Block Grant money to the Town for that additional portion of the project. The money is available by amendment to the original contract and bidding by contractors. TRUSTEE LAVOIE MOVED, TRUSTEE NESS SECONDED to bid out the street preparation. Voting was as follows: YES: Johnson, Lavoie, Ness, Stoumbaugh, Venter, Wood NO: None ABSTAIN: None ABSENT: None The Mayor Pro Tem declared the motion carried. At the July school board meeting, Mayor Rector asked if the school would be willing to help pay for some asphalt and curb and gutter behind the school on Third Avenue. The school board will make a decision at the August 29, 2005 meeting. TRUSTEE LAVOIE MOVED, TRUSTEE NESS SECONDED to include Fir Street and Grape Street from First Avenue to Second Avenue in the paving project, with any remaining project money to be used to pave as much of Third Avenue behind the school as possible. Voting was as follows: YES: Lavoie, Ness, Venter, Wood, Johnson NO: Stoumbaugh ABSTAIN: None ABSENT: None The Mayor Pro Tem declared the motion carried. Sewer Project -Fence at 125 Ivy St. Discussion was held about the new lift station installed at 125 Ivy St. TRUSTEE STOUMBAUGH MOVED, TRUSTEE LAVOIE SECONDED to install a 6' privacy fence at the cost not to exceed $450 at 125 Ivy Street upon approval of the property owner. Voting was as follows: YES: Ness, Stoumbaugh, Venter, Wood, Johnson, Lavoie NO: None ABSTAIN: None ABSENT: None The Mayor Pro Tem declared the motion carried. NEW BUSINESS
Gated Pipe Bids
TRUSTEE LAVOIE MOVED, TRUSTEE WOOD SECONDED to advertise for sealed bids in the Tri-County Tribune for one week, 600' of 8" gated aluminum pipe. Voting was as follows: YES: Stoumbaugh, Venter, Wood, Johnson, Lavoie, Ness, NO: None ABSTAIN: None ABSENT: None The Mayor Pro Tem declared the motion carried. Bids will be opened at the September 6 Board meeting. Road Maintenance/Mosquito Spraying Discussion was held on road maintenance. Board members asked that roads be bladed at least one day a week and especially after moisture. Mosquito spraying will be done twice a week, on Tuesdays and Fridays. If the maintenance man is not available, Trustee Lavoie offered to spray on Friday evenings if the sprayer is loaded onto the pickup. Housing Authority Commissioner Appointment Mayor Pro Tem Stoumbaugh reappointed Charmaine Ness as Commissioner for Housing Authority of Deer Trail for a term expiring June, 2010. Street Closure Trustee Wood reported that the Elks will have a large crowd on Saturday, Aug. 13 from approximately 11 a.m. to 3 p.m. and asked for permission to close portions of Second Avenue and Elm Street alongside the Elks lodge as necessary. TRUSTEE LAVOIE MOVED, TRUSTEE NESS SECONDED to close the portion of Second Avenue from Boyd's driveway north to Elm Street and the portion of Elm Street from Second Avenue east to the Elks' parking lot on Saturday, Aug. 13 from approximately 11 a.m. - 3 p.m. The motion carried. Trustee Wood abstained from voting. TRUSTEES' COMMENTS Trustee Ness asked that the trees be cut in the WPA ditch and that tree branches be trimmed along Hwy. 40 across from the Brown Derby. The last day for the Town's temporary summer employee, Jeremy Eastwood, is Thursday, Aug. 18. TRUSTEE VENTER MOVED, TRUSTEE LAVOIE SECONDED to hire Jim Sparks, part-time, as needed, at $10/hour. Voting was as follows: YES: Venter, Wood, Johnson, Lavoie, Ness, Stoumbaugh NO: None ABSTAIN: None ABSENT: None The Mayor Pro Tem declared the motion carried. ADJOURNMENT
TRUSTEE LAVOIE MOVED, TRUSTEE JOHNSON SECONDED to adjourn the meeting. The motion carried. The regular meeting was adjourned at 8:54 p.m. ______________________________ Tamara Stoumbaugh, Mayor Pro Tem ATTEST ______________________________ Patti K. Owens, Town Clerk |